Assistant Director of Administration, Public Works



Class Description

Job Title: Assistant Director of Administration, Public Works Reports To: Director of Public Works

FLSA Status: Exempt

General Description

The person in this position performs a variety of responsible professional and technical duties in support of the effectiveness and efficiency of the Department of Public WorksGeneral duties include the management of the landscape division as well as oversight of the biweekly payroll and accounts receivables and payables for the department.

This position is considered essential in an emergency situation and must be present during emergencies and severe weather events. Must be able to work independently and make critical decisions.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:

Develops and plans for City-wide landscape and park enhancements and City tree and garden maintenance activities.

Selects types of annual plants for aesthetic appeal for the various landscape plan ting beds throughoutthe City; designs new plantings and reviews landscape plans associated with redevelopment projects; makes recommendations for alternative selections.

Determines when mature right-of-way trees should be removed to reduce the potential of tree failures.

Prepares division budget and assists with overall departmental budget. Coaches and directs staff as needed.

Approves departmental invoices and non-exempt employee payroll.

Oversees compost yard operations.

Additional Duties:

Completes, reviews, and edits staff evaluationsInterviews and selects applicants to fill open positions.

Compiles payroll data, equipment and material usage to complete FEMA disaster reimbursement requests after severe weather-related events.

Evaluates City trees for maintenance work to eliminate hazards to the public and reduce city liability.

Provides customer service to City residents and responds to resident requests in a timely manner.

Performs related work as assigned.

ResponsibilitiesReguirements and Impacts

Data Responsibility:

Data Responsibility refers to information, knowledge, and conceptions obtained by observationinvestigationinterpretationvisualization, and mental creation. Data are intangible and include numberswordssymbolsideasconceptsand oral verbalizations.

Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.

People Responsibility:

People include co-workersworkers in other areas or agencies and the general public.

Supervises or leads others by determining work proceduresassigning dutiesmaintaining harmonious relations, and promoting efficiency.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving major economies and/or preventing major losses through the management of a moderate sized departmentauthorizing expenditures of large amounts of money or supervising the purchasing of high value materialssupplies and equipment.

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Mathematical Requirements:

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtractionmultiplication and division and/or calcuIates ratios, rates and percent.

Communications Requirements:

Communications involves the ability to read, write, and speak.

Ability to speak and write clearly and concisely to a range of different audiences and for different purposes.

Ability to read, understand and prepare work orders, street maps, productivity records, and GIS printouts.

Ability to supervise and coach staff for optimal productivity and engagement.

Ability to deal effectively with all levels of City government, residents, staff, officials from State and local government, and community agencies.

Ability to research and prepare a wide variety of reports, communicationsspecial projects, correspondence, and other documents.

Ability to read, understand and follow oral and written instructions.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environmentsthe nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a significant part of the job, affecting the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

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Performs supervisory work involving policy and guidelines,solving both people andwork­ related problemsrequires continuousclose attention for accurate results and frequent exposure to unusual pressures.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and propertyloss of dataexposure of the organization to legal liabilityand injury or death for individuals.

The impact of errors may be serious- may affect residents and workforce.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

Equipment usage involves responsibility for materialsmachinestoolsequipmentwork aidsand products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.


Safety of Others:

Safety of others refers to the level of responsibility for the safety of otherseither inherent in the job or to ensure the safety of the general public(Does not include safety of subordinates).

Requires responsibilityforthe safety and health of others and for occasional enforcement of the laws and standards of public health and safety.

Minimum Education and Experience Requirements:

A Bachelor's Degree in horticulture or closely related field is preferred.

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Requires six years in overseeing commercial landscape maintenance tasks with some management and budget experience or closely related experience.

Special Certifications and Licenses:

Maryland Pesticide Applicator License in TurfOrnamentals and Right-of-way Maryland Fertilizer Applicator License

Maryland Roadside Tree Care Expert Maryland Compost Facility Operator Tier I Valid driver's license in state of residence

Americans with Disabilities Act Compliance

The City of College ParkMD is an Equal Opportunity EmployerThe Americans with Disabilities Act (ADA) requires the City to provide reasonable accommodations to qualified persons with disabilitiesProspective and current employees are encouraged to discuss ADA accommodations with management.

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1. Animal Control Officer
2. Arborist
3. Administrative Specialist for City Clerk's Office
4. Administrative Specialist DPS
5. Assistant Director of Administration, Public Works
6. Assistant Director of Finance FLSA STATUS
7. Assistant Director Public Works, Operations and Facilities
8. City Clerk
9. City Engineering Tech/GIS Analyst
10. Code Enforcement Field Supervisor
11. Code Enforcement Officer
12. Code Enforcement Field Supervisor
13. Communication and Graphic Design Coordinator
14. Communications and Events Manager
15. Crew Supervisor