Fiscal Support Specialist



Position Title: Fiscal Support Specialist FLSA Status: Non-Exempt

Reports to: Finance Office Manager

General Description

The purpose of this class within the organization isto provide assistance to the Finance Department by processing financial transactions and providing customer service to internal and external customers.

Th is class works under close supervision according to set procedures.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Essential Functions:

Processes payments received by mail, cashier's window, interoffice, or phone for parking ticketsoccupancy permits, building permits, animal licenses, various parking permits, miscellaneous receivablesetc.

Records and maintains returned checks and balances of insufficientfunds accountssends letters to collect funds or for redeposit.

Reconciles cash receipt batches to be posted to the general ledger. Submits monthly reports of balances in each NSF account.

Settles cash receipt batches and prepares bank deposits. Greets and assists incoming visitors to the building.

Operates a personal computer to process financial transactionsaccess external sources and enter data.

Additional Duties:

Provides Notary Public services

Issues various parking permitsMVA registration renewals, non-resident permits and flag releases.

Retrieves payment information from external sources (vendors) to calculate payment totals to input in computer software.

Enters invoices into GMBA and processes the check run in the absence of the accounts payable supervisor.

Sorts and bags coins;counts and bundles currency. Sorts and distributes mail to all departments.

Answers the phone; answers various questions regarding parking ticket payments, MVA flag request etc.; transfers calls to appropriate staff or departments, if required.

Performs related work as assigned.

ResponsibilitiesRequirements and Impacts Data Responsibility:

Data Responsibility refers to informationknowledge, and conceptions obtained by observationinvestigationinterpretation, visualizationand mental creationData are intangible and include numberswordssymbols, ideasconceptsand oral verbalizations.

Computes or performs arithmetic operations using data or information.

People Responsibility:

People include co-workersworkers in other areas or agencies and the general public.

Serves others such as customersattends to their requests and exchanges information with them.

Asset Responsibility:

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematical Requirements:

Mathematics requires the use of symbolsnumbers and formulas to solve mathematical problems.

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Uses basic algebra involving variables and formulas and/or compute discounts and interest rates.

Communications Requirements:

Communications involves the ability to readwriteand speak.

Reads routine sentencesinstructionsregulations, procedures or work orderswrites routine sentences and completes routine job forms and incident reportsspeaks routine sentences using proper grammar.

Judgment Requirements:

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environmentsthe nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsibleforlong range goals, planning and methodologies. Decision-makingis focus of the jobaffecting entire organization and surrounding populationworks in an unstable environment with frequent and significant changes in conditions.

Complexity of Work:

Complexity addresses the analysis, initiative, ingenuity, concentration and creativityrequired by the job and the presence of any unusual pressures present in the job.

Performs skilled work involving rules/systems with almost constant problem solving; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.

Impact of Errors:

Impact of errors refers to consequences such as damage to equipment and property, loss of dataexposure of the organization to legal liabilityand injury or death for individuals.

The impact of errors is moderate - affects those in work unit.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Equipment Usage:

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Equipment usage involves responsibility for materialsmachinestools, equipmentwork aidsand products.

Handles or uses work aids involving some latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.


Safety of Others:

Safety of others refers to the level of responsibility for the safety of otherseither inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

May require calling 911 or management in the case of an emergency in the lobby or when the security alarm sounds.

Minimum Education and Experience Requirements:

Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in finance, business or closely related field.

Requires two years of customer service involving cashiering or closely related experience.

Special Certifications and Licenses:

Must become commissioned as a Notary Public in the State of Maryland within first six months of employment.

Americans with Disabilities Act Compliance

The City of College Park, MD is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

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